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Acumatica-Pricing-Guide

How Much Does Acumatica Cost?

Based on our experience as an Acumatica VAR, most Acumatica monthly fees fall in the range of $1,400-$2,800 based on the unique features and needs of the user. However, as you can see by how wide that range is, Acumatica pricing is quite flexible. Continue reading this guide to find out which end of the spectrum you will fall in.

Acumatica Pricing Overview

As an Acumatica partner, one of the first questions we get asked after explaining the value of the Acumatica platform is “Well, how much does Acumatica cost?” Which is a fair question. Unfortunately, the answer is not so simple. So we have decided to create this guide as a way to explain in the simplest terms possible how the Acumatica platform is licensed and how much Acumatica could cost.

However, before we divulge the secrets of Acumatica pricing, I think it’s best to take a look at this ROI Calculation Tool created by Forrester. This tool will give you the full picture by quantifying the potential value of Acumatica and properly framing the conversation of cost as an investment. The tool uses data from real Acumatica customers and is one of the best indicators of ROI available to would-be users. This is valuable information to have as the price of any ERP platform could seem steep, and without the context of ROI next to it, could be daunting for people who are looking to take the next step with their business software.

Now that you have the value of Acumatica Cloud ERP quantified, we can discuss the Acumatica pricing model in its proper context. Unfortunately, the Acumatica pricing model is too complex for this guide to tell everyone how much they could expect to pay. There are a number of factors that go into the Acumatica price that are based on your decisions as a user. This guide will break down all of these factors so you’re prepared to have these discussions with your Acumatica partner when it comes time to talk about price.

But, if you’re interested in more than just a price model overview, we at bēacn, have prepared an “Acumatica Pricing Calculator” tool that can give you a ball-park estimate of what you might expect to pay based on your choices regarding your unique implementation of the Acumatica platform. Just click the link below to get started.

Acumatica Pricing Factors

Acumatica Pricing Model
Key factors to Acumatica Pricing Model

Functionality

When it comes to functionality, Acumatica casts a wide net in order to serve as many businesses as possible. However, it is unlikely that any single business would need all of the functionality Acumatica offers. So they have broken down their product offering into “Editions” for specific industries and “Modules” for specific business functions.

Editions come with a set of modules that Acumatica tailored for a specific industry. Within those Editions, additional modules are available for a business to include in its plan should it choose.

A great breakdown of the Editions and their included modules is available right Here.

Acumatica currently offers the following Editions:

  • General – Catch-all edition; mainly offers accounting and financial reporting tools
  • Construction – Financial tools plus job costing and project management functionality
  • Manufacturing – Financial tools plus BOM and MRP tools
  • Retail-Commerce – Financial tools plus order and inventory management and pre-built eCommerce integration functionality
  • Distribution – Financial tools plus order and inventory management

For a more in-depth understanding of their Editions and the value they provide, you can check out our other blog article, “What is Acumatica?”

Common Add-On Modules

  • CRM
  • Payroll
  • Fixed Asset Management
  • Project Accounting
  • Recurring Revenue
  • Deferred Revenue
  • + More

By breaking up the offering and allowing businesses to pick and choose the features that best fit their business, Acumatica is able to serve a wide range of business but still offer the Acumatica Cloud ERP to each business at an affordable price point.

Transaction Volume

When it comes to gauging the size of your business and the “usage” you’ll require from resources on their end, Acumatica has a different approach than most ERP systems in the enterprise-software industry. As opposed to the amount of users and employees your business has Acumatica uses “Commercial Transaction Volume” to gauge how big of a business you are.

Commercial Transaction Volume or “CTV” is equal to the single highest volume of transactions within each of these transaction types: sales orders, shipments, AR invoices, customer payments, purchase orders, purchase receipts, AP invoices, and AP payments.

Here is an example of how CTV is measured. Imagine a company has the following transactions over a one month period: 900 AR invoices, 600 customer payments, 500 AP invoices, 100 vendor payments, and 500 sales orders. The single highest volume for the month was the 900 AR invoices, so for this example company, the CTV for the given month would be 900.

You can use this chart below to see the tiers of transaction volume Acumatica has set. Every time you move up or down the tier list you can expect a lower or high fee from Acumatica.

Acumatica Licensing
Acumatica Licensing by monthly commercial transaction volume

Acumatica also uses your “ETV” to gauge usage, which is essentially anytime you click “Save” on an Acumatica form or record, however it is unlikely the ETV would ever exceed the monthly limit without the CTV exceeding first, so CTV is a much better way to anticipate which tier you’ll fall under.

For your company to remain in compliance with CTV and ETV licensing requirements, your monthly CTV and
ETV transaction volumes must not exceed your licensed monthly transaction volume for any three months
during a trailing twelve month period.

Acumatica Licensing Method

Another area where Acumatica stands out from the competition is the flexibility it offers with how you license their platform. Acumatica offers 3 different ways to license: Standard SaaS, Private Cloud, and Perpetual Cloud. Lets break these down.

Acumatica’s SaaS Subscription: Probably the method that most enterprise software users are used to. This model lowers the initial licensing costs, eliminates the costs associated with acquiring and maintaining servers for Acumatica ERP software and hosting infrastructure, and provides you with the flexibility to increase your subscription license as your business grows at any renewal term. The SaaS service generally provides the lowest total cost of ownership, the greatest flexibility for the customer, and the highest service availability.


Private Cloud Subscription (PCS): Similar to the SaaS model, the PCS model lowers initial licensing costs and provides you with the flexibility to increase subscription license counts as your business grows, or even decrease license counts at any renewal term. However, the PCS model allows you to self-host the Acumatica platform or use a third-party vendor of your choosing to host the solution.


Private Cloud Perpetual (PCP) Licensing allows you to use the software with perpetual usage
rights, meaning that you can use the licensed version of the software for as long as you choose. Perpetual
licensing might be for you if you prefer a larger upfront investment, if you want to manage the solution
internally, and if you will run the software on your premise.

Essentially these three options give you the flexibility to host Acumatica where ever you feel most comfortable, on-premise, third-party, or though Acumatica and allow you to choose how much of an up-front investment you’d like to make.

Most businesses will choose the SaaS subscription method but this flexibility may come in handy for some businesses with unique requirements.

Other Acumatica Costs to Consider

When it comes to purchasing Acumatica, there will always be associated costs that go along with the purchase. These costs are not negligible and therefore we have added them in the guide to give would-be users a full picture of cost of an Acumatica purchase. However, do keep in mind that these associated costs are not unique to Acumatica and will come with any ERP solution aimed at the mid-market or larger.

Acumatica Implementation Pricing

The implementation of Acumatica and how much it could cost probably deserves its own article and may get one from us in the future.

Implementation is the process of setting up the Acumatica platform to the requirements of the user. This process usually takes a couple months and in most cases requires the assistance of third-party Acumatica partners.

Of course, the assistance of third-party partners is not free. And the fee for the implementation can usually be measured in thousands of dollars depending on your unique needs.

Acumatica Support Pricing

Support is not a mandatory cost for all users, however, for users looking to make sure they’re getting the full ROI out of the Acumatica platform or users new to enterprise-grade software, it might be a price they’re willing to pay.

Acumatica offers two tiers of support for their users that range in price from a few hundred to a little over $1000 per month based on size of the customer and level of support requested.

Migration Pricing

Making the move to Acumatica will not be free. The financial and other important records that are currently being stored in various platforms or on excel sheets will have to be brought over and set up inside of Acumatica. This may not cost financial resources depending on the size of your business but could just tie up some internal resources for a few days. However, for larger businesses with gigabytes of data, a migration tool may be required to bulk transfer the data in an efficient manner.

For smaller businesses this could cost few thousand dollars but for enterprise users this could be as high as $10,000 or more.

Acumatica Integration Pricing

Integrations are an important part of the value add of a core businesses management solution such as Acumatica and it is best practice for them to be set up during the initial implementation phase thus they should be considered when purchasing the platform. Acumatica offers a vast API and was built with a number of key integrations in mind. However, not every application can expect native Acumatica integration functionality out-of-the-box.

The price of an integration may vary depending on how common of a use-case it is and how complex the users needs are. Simple integrations with common use-cases can cost a few hundred per month, while complex integrations from niche applications could be in the thousands.

It’s important that a user does their own research on this matter before they begin the implementation process as you wouldn’t want these costs to take you by surprise.

Acumatica Customization Pricing

Customization is very similar to integration and you could even say that integration is a form of customization. However, both must be considered when it comes to the cost of Acumatica for your business. Not every user will need customization as Acumatica does a fantastic job of covering the needs of most businesses out-of-the-box.

However, sometimes when a business has unique processes custom functionality needs to be built inside of the Acumatica platform in order to meet all of the requirements of the users.

When it comes to pricing these customizations it would be difficult to venture a guess as they could range wildly based on the functionality needed to be built.

However, drawing on our years of experience inside of the ERP development space, we feel comfortable saying that most customizations range in the thousands of dollars, somewhere between a $2000-$7000 one-time fee.

Acumatica Training Pricing

When it comes to enterprise-grade software solutions, training often gets overlooked. The fact is that Acumatica packs a punch when it comes to functionality and is a sprawling solution with layers of features and possibilities. Training is a fantastic way to for new users to hit the ground running with the Acumatica platform and should be strongly considered by those who wish to quickly unlock its potential and ROI.

It should be noted here that Acumatica offers a free resource to its users in the form of Acumatica Open University Which is a pre-recorded, video-based training program complete with quizzes, certificates, and specialized learning paths based.

However, for users looking for a more hands-on and personalized learning experience there are some options from partners that usually range under a $1000 per course.

How to Purchase Acumatica?

This is an important question as its answer may not be what you as a consumer are used to. Acumatica is 100% licensed by Value-Added-Reseller partners or “VARs.” VAR partners are businesses that are separate from Acumatica but have a close relationship.

The relationship is similar to a restaurant franchise; where the franchiser, in this case Acumatica, has a set of standards for the franchisee when it comes to the selling and implementation of the solution but offers the franchisee a certain level of freedom when it comes to pricing and building services on top of Acumatica’s solution.

This relationship is beneficial because it allows the Acumatica team to specialize in the development of awesome features for their platform without having to worry about how they’re going to sell or implement it.

All this is to say, that if you want to purchase the Acumatica solution, you’ll have to look for an Acumatica VAR partner. The good news is, you won’t have to look to far because bēacn just so happens to be one. If you’re interested in taking the next step with the Acumatica platform, go ahead and click HERE to learn more about how bēacn can guide you through it.

If you still have any questions about Acumatica pricing or licensing feel free to write a comment down below and we will be happy to answer. And if you found this article helpful, please share using the buttons below as well!

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